Meeting Checklist

Group ______________________      Meeting Date___________         Time__________
Pre-meeting
  qMeeting goal    __________________________________________________________
qMeeting alternatives investigated (Do we really need to meet?)
qAgenda (items solicited, agenda developed, agenda distributed on what date? _________________)
qRoles  
Essential
•Convener ______________________________
•Recorder  _______________________________
•Gatekeeper  _____________________________		 Optional
•Facilitator  ______________________________
•Expert(s)  _______________________________
•Warm up leader   _________________________
•De-brief leader ___________________________
qKey people contacted (e.g., asking experts to be prepared on specific topics, preliminary discussions to discover any unsuspected opposition to proposals, seeking "process" advice from colleagues, etc.)
qSpace (room, seating arrangement, public writing surface)
qGroup history displayed in meeting room (e.g., recent public minutes, group agreements, process signs such as "Rules for Brainstorming," information charts to support the proposals.)
qSupplies available  
•tool kit:  marking pens, chart paper, paper, dots for voting,  tape for posting public minutes, etc. 
•refreshments
Meeting
  qWarm up
qConfirm group agreements
qMeeting activities 
     •Information gathering        •Information processing           •Decision making
qClosing questions  
•Who will do what by when?
•Who will communicate to whom?		 •What will be communicated regarding any decisions made?
•What are the next steps?
qProcess learning (Meeting process skills to be explained, reviewed, or practiced)
qDe-brief 
Post meeting
  qReporting 
•Where are decisions kept?  Where are public minutes kept?
•Date minutes distributed to participants:  ____________________
•Other options:  E-minutes?   On web site?   Summary  to other groups, e.g., parents, full faculty, etc.?
qClean up space and store materials, including public minutes.
qConvener's reflection  
•What can we do better?
•Did I arrive early?
•Were we set up? 		 •What process tools were used? 
•What process tools need review and practice?
•Did we have everything we needed?